Hire a Professional Personal Assistant in Austin

Serving Families for Over 30 Years

Personal Assistant

Clients that hire a personal assistant in Austin are often buried in task lists and need help fast! MBF places experienced professionals who are ready to hit the ground running and make your life easier.

Personal Assistant Duties

Families have unique needs, and we match you with experienced candidates (quality over quantity) who meet your requirements. We’ve never seen two personal assistant jobs that are the same. Duties may include:

  • Online shopping and research
  • Errands – shopping, dry cleaners, post office, pharmacy, returns, etc.
  • Vehicle inspection, registration, oil change, detailing, coordinating maintenance/repairs
  • Research, schedule, and meet contractors/vendors
  • Appointment scheduling (doctor, dentist, etc.)
  • Travel coordination(sometimes packing/unpacking as well)
  • Inventory and supply maintenance
  • Pet care such as taking to / from vet / groomer / boarder
  • Event planning
  • Sending packages, reviewing mail and emails, thank you notes and other correspondence
  • Financial tasks such as paying bills from various accounts, scanning financial documents, submitting documents, etc.
  • Organizational projects
  • Staff management

Pricing

  • PA compensation typically starts at $100,000+/year (+ employer portion of payroll taxes) for full-time, and $50/hr for part-time.
  • Search Fee: To begin the search, there is a fee of $300.
  • Placement Fee: When you hire, a referral fee of 20% of the candidate’s gross annual compensation will be due.

Total Annual Gross Compensation is based on 52 weeks in a year.

PA Screening

Each PA is experienced and has made it through our extensive screening process. Less than 10% of applicants make it through the steps which include:

  • Minimum requirements fulfilled (at least 21 years old, non-smokers, and eligible to work in the U.S.)
  • At least 3 references (at least 1 of them in-home) and/or 3 years of related experience
  • Online application, with experience and pre-qualification review
  • Screening interview
  • References checked and former employment verified
  • Two-step background checks
    • Level 1 background check (pre-screening): Basic Identity Research (SSN issuance information and names associated with the SSN in consumer reference files), Multijurisdictional Criminal Records Database Search, and Driving History (driving record from the state in which the individual is licensed).
    • Level 2 background check (run on the candidate when you make a job offer): US Department of Justice sex offender website search, DPS criminal record database, county criminal checks under all names in all counties associated with the person in the past seven years, and criminal searches under all names in each federal district associated with the person in the past seven years
  • Highest level of education verified

Search Process

  1. Consultation: The process begins by scheduling a call to discuss your specific needs.
  2. Starting a Search: You will complete a short client profile with your household details. We will create a job description, collect the search fee and client agreement, and begin the search.
  3. Interviews: We will begin sending you a select group of pre-screened personal assistants to interview that match your search criteria, and bring one or two back for “trial time” to observe them in action as part of a working interview.
  4. Hiring: After you have found your perfect match and are ready to make an offer, we will prepare an employment agreement that includes the specific duties, compensation, and terms of employment. The placement fee is then due for the referral of your household staffing candidate.
  5. Ongoing Support: MBF is available to meet any of your post-placement needs, and can be contacted for industry recommendations / standards, appropriate expectations, and any necessary coaching or issue resolution.